As hundreds of thousands of traditional workers have transitioned into a work-from-home environment, the entire country has watched as horror stories have surfaced of virtual meetings gone wrong. Some of those have made top ten lists of “funniest virtual meeting fails”, but there have also been some completely frightening meetings in which intruders were able to easily access the virtual meetings and take control. And the reason this is happening is simple:

 

Companies are providing free software that appears popular and helpful, but it hasn’t necessarily been designed with secure collaboration as a priority.

 

Teams need to feel a sense of security and normalcy throughout these uncertain times, and never knowing who might pop in on a collaborative meeting is not a way to create that culture. Unfortunately, using free software to manage meetings is not a best practice during a time when those with ill-intentions are looking at every avenue to take advantage of the unprepared. The time has come to ask yourself…

 

Is your team susceptible to an “invasion” of privacy?

  1. Do you use a different access code for every meeting?
  2. Is there any kind of multi-factor authentication for sensitive topic meetings?
  3. Are hosts the only individuals who can begin a meeting?
  4. Is there a method to monitor and identify attendees?
  5. Does your meeting allow anyone to file share, screenshare, or chat?

 

If you answered “No” to any of those questions, then your virtual collaborative meeting is at jeopardy for a security breach.

 

But even looking at those questions, you may be thinking: “I don’t even know how to implement some of those changes!” And that’s where we can help.

 

Tools & Support for Secure Collaboration

Meet Me In The Cloud can provide you and your team with the tools and the support to secure your virtual collaborative team meetings.

 

Security is top of mind right now when it comes to collaboration. Meet Me In The Cloud has been ensuring success in security with our 6 step methodology since 2011. Because of this, we know that secure collaboration isn’t a one-size-fits all. We have designed customized training and advisory services for each level of your organization.

 

For Your IT Team

In the early steps of our methodology, we provide an Extensive Security Walkthrough conducted during a Site Admin Training Session with your Adoption Lead.

 

For Your End Users and Meeting Participants

During training sessions, we will discuss the features that you can implement to ensure secure collaboration. We’ll help you learn how to lock your meeting room, when to use your personal meeting space vs one-off, regularly scheduled meeting, how to allow attendees to start the meeting or choosing alternate hosts, along with a wealth of further information and best practices.

 

What Are the Next Steps?

All of these details can be overwhelming if you don’t have an expert on your side to help you create a secure collaborative environment for your team. We are here to be that expert for you so that you can focus on the collaboration that will help your business continue to move forward during these uncertain times.

 

Please feel free to reach out to us and we can help you and your team create a more secure work-from-home experience!

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